Banquet Hall Bill Format — Itemized & GST Compliant.

A marriage hall's bill book usually has one column for the amount and no thought about tax. That worked when a hall and its food were sold on a handwritten slip. Today the same slip can hold four different treatments: a hall hired with food, a hall hired without food, decor built by the venue's own team, and refundable money the venue merely holds. This page is about splitting those correctly on one invoice. The Excel takes a category for each line and assigns the SAC and rate, and the Word file adds a second page that settles the deposit at handover. Those two files cover the searches for banquet bill format in Excel, Word and PDF, and the marriage hall bill book alike.

The package rule is the one people miss. When the venue supplies both the hall and the food, the supply is a composite one, described under SAC 996331. At an ordinary venue it is taxed at 5% without input credit, as TaxGuru's GST 2.0 hospitality FAQ tabulates for banquets at non-specified premises. In the sample the package is ₹1,50,000 of hall, ₹3,00,000 of dinner and ₹10,000 for one extra hour, ₹4,60,000 in all, and 5% is ₹23,000. Hall rental alone, with no food from the venue, is under SAC 997212 at 18%, and it carries credit for the venue. At specified premises the package moves to 18%. The workbook's Rules sheet has a Yes or No cell for that, and one change reprices every package line.

Consider what the rule does to the host's total. Put the same ₹1,50,000 hall with an outside caterer billing ₹3,00,000 and the tax splits into ₹27,000 at 18% on the hall and ₹15,000 at 5% on the food. Together that is ₹42,000, against ₹22,500 on the two as a venue package. That difference is why hosts often prefer a venue's in-house food, and it is why the classification has to be right on the bill. If an auditor finds a hall-only invoice at 5%, the venue owes the gap. If a real package is billed at 18%, the host overpays and the venue's rate card looks expensive next to a competitor's.

Extras are their own supply. The sample venue builds its stage and florals in-house, ₹85,000, and hires a generator backup for four hours, ₹8,000. Both are billed as separate services at 18%, ₹93,000 with ₹16,740 of GST. Show them as their own lines and their own tax block, not folded into the package rate. Folding decor into the package looks tidy and underpays tax. Folding a real package line into an 18% block overtaxes the host by 13 points. The taxable value is ₹5,53,000, total GST ₹39,740, and the invoice ₹5,92,740. Metered electricity recovered from the host is a grey area, because it may ride with the package. The sample keeps it off the bill, and you should put the question to your CA before adding a line for it.

The deposit belongs under the total, outside the taxable value. A security deposit is money held against damage, not a service you sold. In the sample the venue holds ₹25,000, and the handover sheet walks the hall with the host's representative after the function: chairs counted in and out, tables and cloths, air conditioners, lights and sockets, washrooms, carpet, and the electricity meter. If three tube lights are broken at ₹1,800 and the carpet is stained beyond cleaning, ₹6,000, the damage is ₹7,800 and the refund is ₹17,200. Both parties sign at the hall, and the refund goes out by UPI with the reference written on the sheet. Whether any retained part of a deposit becomes taxable is a matter for your CA, so do not net it silently against the invoice.

Advances need a receipt voucher on the day they are received. The sample deducts ₹2,00,000, quoted by voucher number, from the invoice total of ₹5,92,740, which leaves ₹3,92,740. Many venues issue only a simple booking receipt for the token, and that is the gap to close: for a service, GST is due on the advance when it arrives, so the receipt has to be a voucher with the tax shown. The simple marriage hall booking receipt page on this site has that layout. Number the bill up to 16 characters, BNQ/2627/0941 for example, and issue it within 30 days of the function. If your turnover has crossed ₹5 crore in any year since 2017-18, generate the IRN and QR code before the bill reaches a business client.

One habit saves more time than any format: write the hall's overtime rule on the booking form. The extra hour to 2 am costs ₹10,000 in the sample, and it only becomes a bill line without an argument if the host saw the number at booking. Also write who owns the decor and DJ. Where an outside decorator works in your hall, you are not the supplier of that decor, and their invoice goes straight to the host. Only bill what you supplied. Keep one workbook per financial year and reset the sequence in April, so the number on the bill matches the number in your GSTR-1.